Privacy Policy

ToothSketch LLP Privacy Policy

Welcome to the website privacy policy of ToothSketch LLP (“ToothSketch”)

ToothSketch respects your privacy and is committed to protecting your personal data. This policy sets out information about how we treat your personal data, including when you visit our website (www.toothsketch.com)

Table of Contents

  1. Important information and who we are
  2. The data we collect about you
  3. How we use your personal data
  4. Cookies
  5. Disclosures of your personal data
  6. Data security
  7. Data retention
  8. Your legal rights

1. IMPORTANT INFORMATION AND WHO WE ARE

  • Purpose of This Privacy Policy  

This privacy policy aims to give you information about how ToothSketch collects and processes your personal data, including any data you may provide through this website when you create an account or consent to receive marketing communications.

This privacy policy should be read together with any other data privacy policy or fair processing policies we may provide to you from time to time in connection with our processing of your personal data for specified purposes.

  • About Us

This privacy policy is issued on behalf of ToothSketch LLP and references to ToothSketch, “we”, “us” or “our” in this privacy policy, are referring to the relevant entity within ToothSketch responsible for processing your personal data. Unless you are otherwise notified, your data is controlled and processed by ToothSketch admin team.

  • Contacting Us  

If you have any questions regarding this privacy policy or if you would like to exercise any of your rights in relation to your personal data, you can do so by contacting us at admin@toothsketch.com

Additional contact information:
Full name of legal entity: ToothSketch LLP
Postal address: WZ-108C Todapur, New Delhi – 110012, India

  • Changes to the Privacy Policy and your duty to inform us of the Changes  

We keep our privacy policy under regular review. This version was last updated on September 9, 2020.

This privacy policy may be amended as and when required. If we decide to change our Privacy Policy, we will post these changes to this Privacy Policy and other places we consider appropriate so that you are aware of what information we collect, how we use it, and under what circumstances. We reserve the right to modify this privacy policy at any time, so please review it frequently.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

2. THE DATA WE COLLECT ABOUT YOU

  • Types of Personal Data

Personal data, or personal information, means any information about an individual

from which that person can be identified. It does not include data where the identity has been removed or cannot be revealed and which is classified as anonymous data.

ToothSketch collects personal information from you through the site to allow us to provide access to services that meet your needs and preferences. We only collect personal information about you that we consider necessary for achieving this purpose. Once you agree to provide us with personal information, you are no longer anonymous to us. If you choose to register and use our services through this site, we may require you to provide personal contact and identity information, including user ID and password, billing information and other personal information as indicated on the forms throughout the site. 

You always have the option to not provide information by choosing not to use or purchase a particular service. Under certain circumstances, we may require some additional financial information. 

We use your financial information, including credit card information, to verify the accuracy of your name, address and other information. 

If you post messages on this site or leave feedback or communications for other users, we will collect such information that you provide to us. We retain this information as necessary to resolve disputes, provide user support, and troubleshoot problems as permitted by law.

  • Cookies and similar technologies. 

As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. Please refer to our cookie policy for further details.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information. This is essential for the services provided via our website. Login cookies last for a year.

  • We collect technical data from third parties, such as analytics and search information providers such as Google

3. HOW WE USE YOUR PERSONAL DATA

  • We will only use your personal data for the purposes described below, unless we reasonably consider that we need to use it for another purpose and which is compatible with the original purpose. You can contact us for more information in connection with the purposes for which your personal data is processed at any time.
  • Use of Personal Information

We use your personal information, including your email address, to facilitate your registration and the use of our services. When you register you agree that we may use your personal information, including your email address, to improve our marketing and promotional efforts, to analyse site usage, to improve our content and product offerings and to customize the site’s content, and services.

We use Google cloud services to power our portal. To view their privacy policy, please click here (https://policies.google.com/privacy?hl=en)

  • Communications from the site

We may occasionally send you information on services, special deals, and promotions. Out of respect for your privacy, we provide you a way to unsubscribe from each of these communications. If you no longer wish to receive our promotional communications, you may opt-out of receiving them by following the instructions included in each such communication or by contacting us. You will be notified when your personal information is collected by third party that is not our service provider, so you can make an informed choice as to whether or not to share your information with that party.

Where you opt out of receiving these marketing messages, we may continue to communicate with you in connection with your cases and work as such communications are necessary in connection with our provision of services to you and are not marketing.

4. COOKIES

  • Our website uses cookies and similar technologies for a variety of purposes. For more information about the cookies we use, the information they collect and the purposes for which they are used, please see cookie policy. You may choose to refuse all or some cookies, which may cause some parts of this website to become inaccessible or not function properly.

5. DISCLOSURES OF YOUR PERSONAL DATA

  • Disclosure for Law Enforcement

Under certain circumstances, we may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities

  • Third-Party Links  

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit. 

6. DATA SECURITY

  • We have put in place appropriate technical and organisational security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. 

In addition, we limit access to your personal data to only those employees who have a business need to know. They are subject to a duty of confidentiality.

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security. 

7. DATA RETENTION

  • We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
  • To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
  • In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

8. YOUR LEGAL RIGHTS  

  • You have the following rights under data protection laws in the EEA in relation to your personal data:
    • Access – the right to request confirmation of whether we process personal data relating to you and, if so, to request a copy of that personal data;
    • Correction – the right to request that we rectify or update your personal data that we hold about you which is inaccurate, incomplete or outdated, although we may need to verify the accuracy of the new data that you provide to us.
    • Erase your data – the right to request that we delete or remove your personal data where it is no longer necessary that we retain it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
    • Restriction of Processing – the right to request that we restrict the processing of your personal data (i) if you want us to establish the data’s accuracy; (ii) where our processing of the data is unlawful but you do not want us to erase it; (iii) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (iv) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
    • Withdraw consent – in the limited circumstances where our processing of your personal data is based on your consent, the right to withdraw your consent at any time, although withdrawal of consent (i) does not invalidate the consent-based processing that occurred prior to such withdrawal or processing that is not based on consent, and (ii) means that we will no longer be able to perform such consent-based processing activities, and may result in us being unable to provide certain services to you;
    • Portability – the right to request that we provide a copy of your personal data to you or to a third party you have chosen in a structured, commonly used and machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
    • Object to Processing – the right to object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
    • Lodge a Complaint – You have the right to make a complaint at any time to the relevant data protection supervisory authority in the EEA country where you are located. We would, however, appreciate the opportunity to address any concerns before you approach your relevant data protection supervisory authority, so please feel free to contact us in the first instance.
  • If you wish to exercise any of the rights set out above, please contact our data controller,  The Admin team by emailing us at admin@toothsketch.com.

We aim to respond to all legitimate requests within one month. Occasionally, it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. 

  • You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.